Advice for staff

The normal remote work guidelines, as defined in the individual remote work agreements,  apply to all Xamk staff members from Monday 14 March onwards.

It is also possible to arrange face-to-face meetings. The health security instructions must be observed at all meetings.

The restrictions on international travel of staff members are lifted so that trips can be planned and taken. In terms of risk assessments for international travel, the emergency conditions guidelines are abandoned and the regular Xamk travel guidelines are reintroduced. 

More specific instructions relating to the employment relationship are available on Lux intranet, on page “Henkilöstöasiat” (Human Resources).

LatesT updates, 28 april 2022

  • Xamk is dropping its strong mask use recommendation, as decided by the Management Team on 27 April. From now on, the staff and students can use masks at their own discretion. Xamk continues to offer masks to its students and staff.

CAMPUS-SPECIFIC SITUATIONS IN SERVICES 

Recreational facilities

Whenever visiting any of the recreational facilities, it is important to follow the safety instructions.

All sports and recreational facilities on Kotka, Kouvola, Mikkeli and Savonlinna campuses are open. More information about Xamk Sports on Kotka, Kouvola, Mikkeli and Savonlinna campuses is available on Lux intranet: Sports 

Libraries

See the library’s website for information on the opening hours and services. 

Restaurants

See the restaurant services’ website for information on the opening hours and services (in Finnish). 

WEAR A MASK ON XAMK CAMPUSES

Strong mask use recommendation has ended.

The staff and students can use masks at their own discretion. Xamk continues to offer masks to its students and staff.

Xamk monitors the national and regional recommendations concerning the wearing of masks and will specify its own recommendations in more detail as necessary.

For more information on the coronavirus situation in Finland, see the website of the Finnish Institute for Health and Welfare (THL).

Follow these instructions on campus

  • Don’t come to campus if you are ill or have symptoms, or are in quarantine, not even to visit student health care.
  • Wash your hands as soon as you arrive on campus, and many times during the day.
  • Disinfect your hands, if washing them is not possible.
  • Try to keep a safe distance to other people at all times.
  • Cough and sneeze into a paper handkerchief or your sleeve.

Common work spaces

  • Wash or disinfect your hands before and after using the equipment.
  • Wipe all equipment and accessories (computer keyboards, remote controls, and other tools) that you have used with the cleaning cloths provided.
  • Cleaning cloths are available at the campus info.

WHAT TO DO IN CASE OF CORONAVIRUS EXPOSURE OR SUSPECTED CORONAVIRUS INFECTION

If you develop coronavirus symptoms or receive a notification of coronavirus exposure from the health care authorities or the Koronavilkku app, follow the case-specific instructions provided by the regional health care authorities.

You can take the online symptom check-up at www.omaolo.fi. You can also call the Medical Helpline 116 117 for further instructions on getting tested. If needed, get tested in publich health care.

Additional instructions for Xamk staff: Please report the  the possible positive test result and quarantine, to Xamk in accordance with the instructions on Lux intranet (in Finnish).

More information: Symptoms and treatment – coronavirus – THL

Vaccinations and quarantine

The hospital districts organise coronavirus vaccinations for the entire population free of charge. As necessary, non-Finnish students studying long-term in Finland can also get vaccinated in public health care. An appointment can be made by contacting the local vaccination booking service by phone. The Finnish Student Health Service (FSHS) does not participate in coronavirus vaccinations at the moment.

The hospital districts have started the walk-in vaccinations, where you can get your first dose of a vaccine or bring the second dose forward, even if you had already booked an appointment for it.

Region-specific instructions on vaccinatios and quarantine are available on the websites of the hospital districts.

TEACHING AND EXAMS

The below guidelines apply to all degree studies, open UAS, continuing education and commissioned education. 

Xamk has returned to the normal teaching arrangements outlined in the curricula and timetables. Contact teaching is organised normally on campus.

Teachers are not required to stream contact teaching, so students must participate in it on campus whenever they are healthy.

The safety instructions must be followed in all contact teaching situations by keeping a safe distance from others, maintaining good hand hygiene. Xamk continues to monitor the situation on a regular basis and, if recommended by the authorities, will change its instructions accordingly.

Safe theoretical instruction

  • The safety instructions of the authorities are followed in all contact teaching.
  • The primary safety precautions include maintaining a high level of hand hygiene and wearing a mask.
  • Teachers employ working methods that do not require close contact with others.
  • The course teacher decides whether it is possible to attend the contact classes using a remote connection.

Safe practical instruction

Practical teaching (practical exercises, simulations, laboratory work and Paja workshop exercises) in both full-time and blended programmes will continue to be arranged as contact teaching in groups.

Advice for students who belong to risk groups

If you belong to a risk group for serious coronavirus disease (see THL’s website for the risk groups), contact your student wellbeing advisor (see Lux intranet for contact information) to agree on any special arrangements. You need to present a medical certificate showing you belong to a risk group.

Exams and maturity tests

When it is absolutely necessary to arrange exams, the safety instructions must be followed carefully: do not come to campus if you are ill or have symptoms, keep a safe distance from others, maintain good hand and coughing hygiene.

The Exam rooms are open. With respect to exams and maturity tests, students should follow their teacher’s instructions, student email, the Learn platform and Lux intranet. The locations for completing maturity tests are the Exam rooms for electronic examinations on Xamk campuses.

Self-study facilities

Wash or disinfect your hands before and after using the equipment. Wipe all equipment and accessories (computer keyboards, remote controls, and other tools) that you have used with the cleaning cloths available.

Transport

Special attention to the safety and hygiene instructions must be paid in study-related transport (such as joint transport to fieldwork teaching sessions).

More information on teaching arrangements

Students should contact their group or course teacher for information on the teaching arrangements. Information is also available through Xamk’s communication channels (Lux intranet, Tuudo, student email) and study platforms, such as Learn. Teachers are advised to contact their own supervisor for more information.

Students’ insurance coverage in remote studying

If the authority, municipality or educational institute has established that – resulting from the coronavirus situation – studying should take place remotely, (usually) at home, the insurance is valid when the student participates in a teaching session and/or completes the so-called in-class tasks assigned by the teacher. As a rule, assignments performed at the time indicated in the schedule are covered by the insurance.

However, the insurance is also considered valid for completing assignments at other times, provided the assignment or activity concerned is included in the remote instruction.

The insurance is not valid when the student completes homework assigned by the teacher, or during other activities regarded as leisure time. In case of an accident, the policyholder must file an accident report and confirm that the accident occurred in activities performed in accordance with the curriculum.

International mobility

Students

Both incoming and outgoing student mobility is planned and arranged according to the guidelines and recommendations of the authorities. 

All students leaving for an international exchange and arriving in Finland are personally responsible for any additional coronavirus-related costs, such as coronavirus tests and vaccination passports.

Staff

The guidelines are the same as for international work-related travel, and Xamk’s travel guidelines are observed when carrying out risk assessments Lux intranet (in Finnish). 

Instructions on incoming staff exchange are available below, in the chapter on Travelling.  

TRAVELLING

Xamk follows the national guidelines and recommendations on entering Finland.

More information on Finnish institute for health and welfare’s website: Travel and the coronavirus pandemic – THL.

Work-related travel (staff)

The restrictions on international travel of staff members are lifted so that trips can be planned and taken from 7 March. In terms of risk assessments for international travel, the emergency conditions guidelines are abandoned and the regular Xamk travel guidelines are reintroduced.

 

Events

Regional recommendations and restrictions must be observed when planning events.

There are no Regional State Administrative Agency’s assembly restrictions on public events in Xamk’s area of operations. IEvents can be organised, observing the safety instructions. 

Guidelines on organising student events have been prepared for the student associations in cooperation with Student Union Kaakko.

More information at Regional State Administrative Agency’s website.

Region-specific instructions are available on the websites of the hospital districts.

PREPAREDNESS AND COMMUNICATION AT XAMK

Xamk monitors the exceptional situation caused by the coronavirus pandemic and updates its guidelines as necessary. The related activities and instructions are managed by the Management Team, under the leadership of Heikki Saastamoinen, CEO and President.

Communication

Until further notice, Xamk issues information related to the coronavirus in the following ways:

  • by sending updates to supervisors on any sudden changes in the coronavirus situation by email and the Secapp application
  • by producing a news update (Lux intranet, Tuudo application, staff and student email) as necessary
  • by maintaining information and advice on the website (students and staff members are directed from the intranets to this site)

An email address at korona@xamk.fi is available for Xamk staff and students. If you have a question concerning the coronavirus and Xamk’s activities, please send it to this address.  Representatives from different units process the incoming emails between 8.00 and 18.00, Monday to Friday. Effort is made to reply to the messages within 24 hours.

Please see the list below for other ways to request further information.

  • staff members: contact your own supervisor
  • students in Finland: follow Xamk news updates
  • students abroad: contact the International Services
  • remote teaching arrangements: contact your course teacher

ADDITIONAL INFORMATION

Media contacts

Heikki Saastamoinen, CEO and President
tel. +358 50 312 5151
heikki.saastamoinen@xamk.fi

General questions about coronavirus and Xamk

korona@xamk.fi

Xamk’s coronavirus bulletins

All Xamk bulletins on coronavirus are available on the Current issues page.