Updating the instructions

Xamk updates this page with current instructions concerning the coronavirus situation. Last updated: 19 October 2021. 

 

Advice for staff

The units may arrange necessary work-related meetings and recreational events face-to-face – the necessity of the meeting is assessed by the unit supervisor. Both the regional and the national safety instructions issued by the authorities must be observed at all meetings.

A strong recommendation to wear a mask on campus continues to apply to the staff members and the students. Good hand hygiene must also be maintained on the campuses.

Practical exercises, laboratory work, simulations and Paja workshop training are arranged on campus, using the required protection.

More specific instructions relating to the employment relationship are available on Lux intranet, under “Henkilöstöasiat” (Human Resources).

Lates updates, 12 and 19 October 2021

  • International travel paid by Xamk is only possible for persons who have completed their full coronavirus vaccination series.
  • A maximum of ten people can stay in the coffee rooms and break rooms at the same time.
  • Information about cleaning of common work spaces has been added.
  • Information no longer necessary has been removed from the instructions, for example the section on Campus-specific situations in teaching and services.
  • Information about the option to do maturity tests on Teams has been removed.

 

WEAR A MASK ON XAMK CAMPUSES

Students

Students are strongly recommended to wear a face mask on campus at all times. Disposable masks are distributed on the campuses. For students, FFP2 masks are also available, and these can be picked up from the campus info (max. 5 pieces / person / week).  Xamk distributes cloth masks for new students (two pieces / person) as long as they are available.

In simulation and laboratory instruction, Paja workshop training and other similar activities, everyone must wear a disposable mouth and nose mask provided by Xamk. The hygiene instructions issued separately must also be followed.

Staff

Staff members are strongly recommended  to wear a face mask on campus at all times. This rule is valid until further notice. Cloth masks (two pieces / person) have been provided to the staff members. If these are not enough for the whole day, staff members may collect disposable masks from the campus info. New employees can also collect their two cloth masks from the campus info. A mask must be worn also when wearing a face shield, which is discretionary additional protective equipment.

In all contact teaching situations lasting more than 15 minutes, in which it is not possible to maintain a safe distance to other people (theoretical instruction, laboratory, simulation and Paja workshop training), staff should use FFP2 level protective equipment that protects both its user and the people around them. This requirement is based on a risk assessment carried out by the employer. Masks with vents should not be used, because they do not protect others.  

When working alone in the office, wearing a mask is not compulsory. Employees who cannot wear a mask due to health reasons should contact their supervisor to make the necessary arrangements.

A maximum of ten people can stay in the coffee rooms and break rooms at the same time.

Xamk monitors the national and regional recommendations concerning the wearing of masks and will specify its own recommendations in more detail as necessary.

For more information on the coronavirus situation in Finland, see the website of the Finnish Institute for Health and Welfare (THL).

Follow these instructions on campus

  • Don’t come to campus if you are ill or have symptoms, or are in quarantine, not even to visit student health care.
  • Wear a mask.
  • Wash your hands as soon as you arrive on campus, and many times during the day.
  • Disinfect your hands, if washing them is not possible.
  • Try to keep a safe distance to other people at all times.
  • Cough and sneeze into a paper handkerchief or your sleeve.

Common work spaces

  • Wash or disinfect your hands before and after using the equipment.
  • Wipe all equipment and accessories (computer keyboards, remote controls, and other tools) that you have used with the cleaning cloths provided.
  • Cleaning cloths are available at the campus info.

WHAT TO DO IN CASE OF CORONAVIRUS EXPOSURE OR SUSPECTED CORONAVIRUS INFECTION

If you develop coronavirus symptoms or receive a notification of coronavirus exposure from the health care authorities or the Koronavilkku app, follow the instructions given by the app or the authorities.

Leave campus immediately and take the online symptom check-up at www.omaolo.fi. You can also call the Medical Helpline 116 117 for further instructions on getting tested. If needed, get tested in publich health care.

Report the exposure, and the possible test result and quarantine, to Xamk in accordance with the instructions below.

Instructions for students

  • Don’t come to campus. Let your course teachers know that you can’t participate in contact teaching.
  • Report potential exposure by SMS to Student Wellbeing Advisor Kirsi Kämäräinen, tel. 040 709 4836, with your campus city, name and group code details. Reporting is voluntary.
  • If you get a posivite test result, also report this to the Student Wellbeing Advisor by SMS. Reporting is voluntary.

Instructions for staff

  • Notify your supervisor of potential exposure and switching to remote work. If you get a positive test result, also report this.
  • You can return to campus after 10 days from exposure at the earliest, if you don’t have any symptoms and your test result is negative.
  • Before returning, you must also have a minimum of two days without any symptoms.

Vaccinations and quarantine

The hospital districts organise coronavirus vaccinations for the entire population free of charge. As necessary, non-Finnish students studying long-term in Finland can also get vaccinated in public health care. An appointment can be made by contacting the local vaccination booking service by phone. The Finnish Student Health Service (FSHS) does not participate in coronavirus vaccinations at the moment.

The hospital districts have started the walk-in vaccinations, where you can get your first dose of a vaccine or bring the second dose forward, even if you had already booked an appointment for it.

Region-specific instructions on vaccinatios and quarantine are available on the websites of the hospital districts.

SERVICES ON CAMPUS

Effort is made to keep the libraries, Student Affairs Offices, Exam rooms, self-study facilities and Xamk’s recreational facilities (gyms, sports halls, band rehearsal room) open, observing social distancing and a high level of hygiene.

The epidemic situation and the associated official recommendations and regulations may vary between the campus cities and influence the availability of services on campus. Xamk students and staff are informed separately of any changes in these.

Exam rooms for electronic examinations

If the Exam rooms are open, remember to keep a safe distance to others and follow the instructions given by the authorities and Xamk. The general guidelines on the use of the Exam rooms are available on the Exam page.

Recreational facilities

If the facilities are open, remember to keep a safe distance to others and follow the instructions given by the authorities and Xamk.

Student services

Whenever possible, use online services – you can print registration certificates and transcripts of study records from Peppi. Any necessary customer contacts are organised in a safe way.

Student wellbeing services

The services of our student wellbeing advisors, special education teacher and study counselling psychologists are available for the students, primarily online in Teams, over the phone and by email. Please contact them if you feel your studies are not progressing or are experiencing problems in remote studying. See Lux intranet for more information (requires login).

Library and restaurant services

There are changes in the opening hours and services of the libraries. See the changes here.

Careful attention is paid to the safety instructions and the customer capacity restrictions in Xamk restaurants. See restaurant opening hours on their websites. See above the campus-specific information.

TEACHING AND EXAMS

The hybrid model of teaching continues in Xamk with the hybrid model on all campuses until 2 November 2021. However, the hybrid model does not apply when the authorities make remote-teaching decisions, for example due to infections and exposures. The guidelines applicable to teaching concern not only degree studies but also open UAS, continuing education and commissioned education.

The students of all Xamk study programmes will return to contact teaching from 3 November 2021. This means that from the beginning of November, contact teaching will be arranged in accordance with the curricula for students completing full-time or blended bachelor’s or master’s studies, as well as for open UAS students. The safety instructions must be followed in all contact teaching situations by keeping a safe distance from others, maintaining good hand hygiene and wearing a mouth-nose mask. Xamk continues to monitor the situation on a regular basis and, if recommended by the authorities, will change its instructions accordingly.

Hybrid model in brief

  • Students who started in January 2021 or will start in autumn 2021 study on campus (contact-teaching). An exception to this is the Degree Programme in Information Technology, which is taught remotely.
  • Theoretical instruction for continuing students is arranged remotely until 2 November 2021. Practical instruction, including simulations, laboratory work, Paja workshop exercises and similar, are organised on campus also for the continuing students. Anyone participating in these must wear a mask.

Safe theoretical instruction

  • The safety instructions of the authorities are followed in all contact teaching.
  • The primary safety precautions include maintaining a high level of hand hygiene and wearing a mask.
  • Teachers employ working methods that do not require close contact with others.
  • Xamk strongly recommends the use of face masks.
  • The course teacher decides whether it is possible to attend the contact classes using a remote connection.

Safe practical instruction

Practical teaching (practical exercises, simulations, laboratory work and Paja workshop exercises) in both full-time and blended programmes will continue to be arranged as contact teaching in groups.

Disposable mouth and nose masks or FFP2 masks provided by Xamk on the premises are used in simulation, laboratory and Paja workshop facilities, and similar.  See here for more information on how to use the masks.

Advice for students who belong to risk groups

If you belong to a risk group for serious coronavirus disease (see THL’s website for the risk groups), contact your student wellbeing advisor (see Lux intranet for contact information) to agree on any special arrangements. You need to present a medical certificate showing you belong to a risk group.

HYBRID MODEL TEACHING ARRANGEMENTS FOR DIFFERENT GROUPS UNTIL 2 NOVEMBER 2021

1. Degree students who started in January 2021 or will start in autumn 2021 (Bachelor’s and master’s programmes)

Students who have either started their studies in January 2021 or will start their studies in January 2021 in degree programmes taught in Finnish or in English, attend contact teaching in accordance with the plans made for the academic year. The only exception is Information Technology, which is taught remotely.

2. Degree students other than those who started in January 2021 or will start in autumn 2021 (bachelor’s or master’s programmes)

Theoretical instruction for continuing students is arranged remotely. The course teacher will provide more specific information on the remote teaching arrangements to the course participants.

If necessary for particularly compelling reasons, theoretical instruction may also be organised on campus for continuing students. This requires a decision by the Director of Education of the degree programme concerned.

Practical instruction, including simulations, laboratory work, Paja workshop exercises and similar activities, are organised on campus (contact teaching).

3. Students attending open UAS, continuing or commissioned education

Non-degree studies starting in autumn semester 2021 are implemented in accordance with the respective plan, either on campus or online. Integrated and open path studies are arranged in accordance with Xamk’s general coronavirus instructions applicable to degree programme studies.

4. All students arriving from abroad

Students arriving from abroad must undergo health security measures imposed by the Finnish Institute for Health and Welfare THL, depending on whether they travel to Finland from a low-risk or a high-risk country. Those arriving from a high-risk country are advised to use the FINENTRY service before entering Finland.

Incoming international degree students and those international degree students who have started their studies earlier, attend teaching sessions in accordance with Xamk’s policies and the plans of the degree programme concerned. This also applies to double degree students who have started their studies earlier. See the instructions on student exchange.

All students arriving in Finland are personally responsible for any additional coronavirus-related costs, such as coronavirus tests and vaccination passports.

Exams and maturity tests

The exams are arranged normally without restrictions on the number of participants.

The Exam rooms are open and social distancing is observed. With respect to exams and maturity tests, students should follow their teacher’s instructions, student email, the Learn platform and Student intranet. The locations for completing maturity tests are the Exam rooms for electronic examinations on Xamk campuses.

 

Self-study facilities

Wash or disinfect your hands before and after using the equipment. Wipe all equipment and accessories (computer keyboards, remote controls, and other tools) that you have used with the cleaning cloths available.

Transport

Special attention to the safety and hygiene instructions must be paid in study-related transport (such as joint transport to fieldwork teaching sessions). The students must use the mouth and nose masks provided by the teacher as instructed.

Practical training in Finland

Xamk follows the recommendations issued by the Government. According to them, practical training can be organised if it is possible for the employer, and if Xamk and the employer consider it to be safe for the student.

However, if the risk of contracting the coronavirus at the workplace is high, it is recommended that the practical training or other training period be interrupted until the risk no longer exists.

Students may request more information by sending an email to korona@xamk.fi. From this address, the message will be forwarded to the people responsible for the degree programme in question. At Xamk, the Directors of Schools issue instructions on field-specific training periods.

Practical training abroad

Supervised onboard training (organised by Xamk or the Apprentice Mill) can be completed on ships departing from Finnish ports and returning to Finnish ports without the requirement for vaccination protection, unless it is demanded by the shipping company.

It is also possible to participate in supervised onboard training (organised by Xamk or the Apprentice Mill) when the port of departure and return are in other EU or Schengen countries and travelling to them happens through this area. According to Xamk guidelines, travelling to these countries requires having taken two coronavirus vaccines. In addition, 14 days must have elapsed since the last vaccine, or proof of recovery from the coronavirus disease must be presented.

Onboard training – together with the associated travelling – completed under an employment contract is based on an agreement between the employee and the employer. In these cases, the Government instructions on travelling abroad should be followed.

More information on teaching arrangements

Students should contact their group or course teacher for information on the teaching arrangements. Information is also available through Xamk’s communication channels (Lux intranet, Tuudo, student email) and study platforms, such as Learn. Teachers are advised to contact their own supervisor for more information.

Students’ insurance coverage in remote studying

If the authority, municipality or educational institute has established that – resulting from the coronavirus situation – studying should take place remotely, (usually) at home, the insurance is valid when the student participates in a teaching session and/or completes the so-called in-class tasks assigned by the teacher. As a rule, assignments performed at the time indicated in the schedule are covered by the insurance.

However, the insurance is also considered valid for completing assignments at other times, provided the assignment or activity concerned is included in the remote instruction.

The insurance is not valid when the student completes homework assigned by the teacher, or during other activities regarded as leisure time. In case of an accident, the policyholder must file an accident report and confirm that the accident occurred in activities performed in accordance with the curriculum.

International mobility

Students

Due to the current situation and as an anticipating course of action, Xamk has suspended all international mobility until 31.12.2021. The decision concerns both incoming and outgoing student mobility (studies, internships and double degree programmes). The application round for exchange studies, internships and new double degree programmes in the autumn of 2021 has been cancelled.  

International students who have arrived at Xamk earlier can complete their study period here. This also applies to double degree students who have started their studies earlier. Similarly, Xamk students currently on student exchange abroad can also complete their exchange period.  

All students leaving for an international exchange and arriving in Finland are personally responsible for any additional coronavirus-related costs, such as coronavirus tests and vaccination passports.

Staff

International staff exchange is opened when travelling to EU, Schengen and low-risk countries. The guidelines are the same as for international work-related travel. More information about planning work-related travel and carrying out risk assessments is available on Lux intranet (in Finnish). 

Incoming staff exchange is also now open for those coming from EU, Schengen and the low-risk countries. Instructions on them are available below, in the chapter on Travelling.  

TRAVELLING

Xamk follows the national guidelines and recommendations on entering Finland.

Those arriving in Finland from low-risk countries will not be subjected to any special measures. However, persons arriving in Finland from a high-risk country will need to undergo health security measures imposed by THL. In this case, it is also recommend to use the FINENTRY application. The instructions apply to both students and staff members.

Work-related travel (staff)

From 1 September 2021, Xamk staff can travel to EU, Schengen and low-risk countries. More information on planning work-related travel and carrying out risk assessments is available on Lux intranet (in Finnish). International travel paid by Xamk is only possible for persons who have completed their full coronavirus vaccination series..

 

Events

In Xamk’s area of activity, there are currently no restrictions on the number of participants at public events.

Guidelines on organising student events have been prepared for the student associations in cooperation with Student Union Kaakko.

PREPAREDNESS AND COMMUNICATION AT XAMK

Xamk monitors the exceptional situation caused by the coronavirus pandemic and updates its guidelines as necessary. The related activities and instructions are managed by the Management Team, under the leadership of Heikki Saastamoinen, CEO and President.

Communication

Until further notice, Xamk issues information related to the coronavirus in the following ways:

  • by sending updates to supervisors on any sudden changes in the coronavirus situation by email and the Secapp application
  • by producing a news update (Lux intranet, Tuudo application, staff and student email) as necessary
  • by maintaining information and advice on the website (students and staff members are directed from the intranets to this site)

An email address at korona@xamk.fi is available for Xamk staff and students. If you have a question concerning the coronavirus and Xamk’s activities, please send it to this address.  Representatives from different units process the incoming emails between 8.00 and 18.00, Monday to Friday. Effort is made to reply to the messages within 24 hours.

Please see the list below for other ways to request further information.

  • staff members: contact your own supervisor
  • students in Finland: follow Xamk news updates
  • students abroad: contact the International Services
  • remote teaching arrangements: contact your course teacher

ADDITIONAL INFORMATION

Media contacts

Heikki Saastamoinen, CEO and President
tel. +358 50 312 5151
heikki.saastamoinen@xamk.fi

General questions about coronavirus and Xamk

korona@xamk.fi

Xamk’s coronavirus bulletins

All Xamk bulletins on coronavirus are available on the Current issues page.