Xamk updates this page with current instructions concerning the coronavirus situation. First published on 4 March 2020, latest update 25 November 2020.

PLEASE NOTE:

Theoretical teaching on Kotka and Kouvola campuses to be arranged remotely from 30 November

Updates introduced on 25 NOVEMber 2020:

  • The hybrid model of teaching will continue until 7 March 2021.
  • Students who have started their studies in autumn 2020 or are starting in January 2021 will study on campus, while those who have started in January 2020 will switch to studying remotely. In other respects, the instructions given earlier remain valid.
  • For continuing degree students (i.e. other than those who have started in autumn 2020 or are starting in January 2021), theoretical instruction will be organised remotely until further notice. The teachers will provide more specific instructions on the remote teaching arrangements to their students.
  • Practical instruction, including simulations, laboratory work, Paja workshop exercises and similar, will be organised on campus in accordance with the respective plans. If necessary for particularly compelling reasons, theoretical instruction may also be organised on campus for continuing students from January 2021. This requires a decision by the Director of Education of the degree programme concerned.
  • Xamk staff will continue to work remotely until further notice when the nature of the work tasks permits this.

CORONAVIRUS INFECTIONS ARE INCREASING – REMEMBER THESE GUIDELINES:

  • Don’t come to campus if you are ill or have symptoms. Also, do not visit student health care if you are ill or have symptoms.
  • Observe good hand hygiene by washing your hands as soon as you arrive on campus, and many times during the day. Disinfect your hands, if washing them is not possible.
  • Keep your social distance, 1-2 metres, also when entering and exiting classroom and while queuing or waiting in the hallway. .
  • While on campus, wear a cloth or paper mask acquired by yourself, or a cloth mask / disposable mouth and nose mask provided by Xamk.
  • Face visors have also been purchased for the staff.
  • In simulation, laboratory, Paja workshop exercises and similar, everyone must wear a surgical mouth and nose mask provided by Xamk.
  • Cough and sneeze into a paper handkerchief or your sleeve.

Please follow the official safety instructions also on freetime events.

In Finland, the coronavirus situation is monitored and assessed by the Finnish Institute for Health and Welfare THL. For more information, please visit THL’s website.

RECOMMENDATION TO WEAR MASK ON CAMPUS

Xamk strongly urges all students to wear face masks, either cloth or disposable, on campus. As far as staff members are concerned, Xamk has issued a rule under the Occupational Safety and Health Act, requiring all staff members to wear face mask on campus. Masks must be worn also when wearing a face visor, which is discretionary additional protective equipment. The rule is valid until further notice and does not apply to situations in which an employee is working alone in his/her own office. If health reasons prevent an employee from wearing a mask, they can contact their supervisor to make any associated arrangements.

Xamk has purchased cloth masks for both staff members and degree and path students (two pieces / person) to wear on campus. If an employee has a long day on campus and needs more than two masks during the day, they can collect disposable mouth and nose masks from campus info as necessary.

Please note:  In simulation and laboratory instruction, Paja workshop training and similar, everyone must wear a disposable mouth and nose mask provided by Xamk. The hygiene instructions issued separately must also be followed.

Xamk monitors the national and regional recommendations concerning the wearing of masks and will specify its own recommendations in more detail as necessary.

USE KORONAVILKKU APP

We recommend the use of Koronavilkku, a contact tracing app which helps you find out whether you may have been exposed to coronavirus.  You can download the app to your smart phone free of charge from an app store. 

What to do if you develop CORONAVIRUS SYMPTOMS OR receive a notification of potential exposure

If you develop symptoms of the coronavirus disease or receive a notification of coronavirus exposure from the health care authorities or the Koronavilkku app, follow the instructions given by the app or the authorities.

Leave campus immediately, do the online symptom assessment and, if needed, get tested in public health care.

Report the exposure and test result, if available, to Xamk in the following way:

Students

  • Switch to remote studying. Report potential exposure by SMS to Student Wellbeing Advisor Kirsi Kämäräinen, tel. 040 709 4836, with your campus city, name and group code details. Reporting is voluntary.
  • If you get a positive test result, also report this to Xamk by SMS (see above).

Staff members

  • Notify your supervisor of potential exposure and switching to remote work. If you get a positive test result, also report this to your supervisor.

You can return to campus after 10 days at the earliest, if you don’t have any symptoms and your test result is negative. Before returning, you must have a minimum of two days without any symptoms.

Coronavirus testing in public health care

If you have symptoms associated with the coronavirus (fever, cough, sore throat, shortness of breath, muscle ache, fatigue, runny nose, nausea, diarhhoea) do the online symptom assessment at https://www.omaolo.fi/en or call the Medical Helpline 116 117 for further instructions on getting tested.

SERVICES ON CAMPUS

The libraries, Student Affairs Offices, Exam rooms, restaurants and Xamk’s recreational facilities (gyms, sports halls, band rehearsal room) are open, observing social distancing and a high level of hygiene.

Whenever possible, use online services – you can print registration certificates and transcripts of study records from Peppi.
Any necessary customer contacts are managed in a safe way.

TEACHING AND EXAMS

TThe hybrid model of teaching will continue until 7 March 2021. Instruction is organised in a combination of remote and contact teaching.

All contact teaching is carried out observing safety, primarily by keeping a safe distance of 1-2 metres and maintaining a high level of hand hygiene.  Teachers employ working methods that do not require close contact with others.  Each starting group studies in a specific classroom assigned to it.

When attending theoretical instruction, choose your seat so that you can keep a safe distance to other people. Xamk strongly recommends the use of face masks.

Effort is also made to maintain a 1-2 metre social distance in practical instruction. As this is not always possible, disposable mouth and nose masks provided by Xamk on the premises are used in simulation, laboratory, Paja workshop facilities and similar. See here for further instructions on how to use the masks.

If you belong to a risk group for serious coronavirus diseasecontact Student Wellbeing Advisor  to agree on any special arrangements. You need to present a medical certificate showing you belong to a risk group. 

Studying arrangements for different study groups

1. Degree students who started in autumn 2020 (bachelor’s and master’s programmes) or are starting in January 2021 (bachelor’s and master’s programmes)

Students who have either started their studies in autumn 2020 or are starting in January 2021 in degree programmes taught in Finnish or in English, attend contact teaching in accordance with the plans made for the academic year. The only exception is Information Technology, which is taught remotely.

2. Degree students OTHER THAN THOSE WHO STARTED IN AUTUMN 2020 OR ARE STARTING IN JANUARY 2021 (bachelor’s and master’s programmes)

Theoretical instruction for continuing students is arranged remotely until further notice. The course teacher will provide more specific information on the remote teaching arrangements to the course participants.If necessary for particularly compelling reasons, theoretical instruction may also be organised on campus for continuing students from January 2021. This requires a decision by the Director of Education of the degree programme concerned.

Practical teaching, such as simulations, laboratory exercises, Paja workshop training and similar, is organised on campus as planned.

3. Students attending open UAS, continuing or commissioned education

Non-degree studies starting in January 2021 are implemented in accordance with the respective plan, either on campus or online. Integrated and open path studies are arranged in accordance with Xamk’s general coronavirus instructions applicable to degree programme studies.

4. All students arriving from abroad

All students arriving from abroad are advised to enter self-quarantine for 10 days before coming to campus or starting practical training. They attend teaching sessions in accordance with Xamk’s policies and the plans of the degree programme concerned.

5. Students’ leisure trips abroad

Xamk recommends that all leisure travel abroad be avoided until further notice. If you do travel abroad in your free time, make sure you follow the national guidelines on self-quarantine.

Exams and maturity tests

The Exam rooms are open and social distancing is observed. With respect to exams and maturity tests, follow your teacher’s instructions, student email, the Learn platform and Student intranet.

Transport

Special attention to the safety and hygiene instructions must be paid in study-related transport (such as joint transport to fieldwork teaching sessions). The students must use the mouth and nose masks provided by the teacher as instructed.

Self-study facilities

Wash or disinfect your hands before and after using the equipment. Wipe all equipment and accessories (computer keyboards, remote controls, and other tools) that you have used with the cleaning cloths available.

More information on teaching arrangements

Contact your group or course teacher for information on the teaching arrangements. Information is also available through Xamk’s communication channels (Student intranet, Tuudo, student email) and study platforms, such as Learn.

Teachers are advised to contact their own supervisor for more information.

PRACTICAL TRAINING IN FINLAND

Xamk follows the recommendations issued by the Government. According to them, practical training can be organised if it is possible for the employer, and if Xamk and the employer consider it to be safe for the student.

However, if the risk of contracting the coronavirus at the workplace is high, it is recommended that the practical training or other training period be interrupted until the risk no longer exists.

Students may request more information by sending an email to korona@xamk.fi. From this address, the message will be forwarded to the people responsible for the degree programme in question. At Xamk, the Directors of Schools issue instructions on field-specific training periods.

INTERNATIONAL PRACTICAL TRAINING AND STUDENT EXCHANGE

 

Incoming exchange students from countries which are not classified as green (see map​) are advised to enter self-quarantine for 10 days before coming to campus or starting practical training. They attend teaching sessions in accordance with Xamk’s policies and the plans of the degree programme concerned.

In terms of Xamk students going abroad on an exchange, the associated preparations are carried out, observing, however, the national guidelines and recommendations by the authorities.

STUDENTS’ INSURANCE COVERAGE IN REMOTE STUDYING

If the authority, municipality or educational institute has established that – resulting from the coronavirus situation – studying should take place remotely, (usually) at home, the insurance is valid when the student participates in a teaching session and/or completes the so-called in-class tasks assigned by the teacher.  As a rule, assignments performed at the time indicated in the schedule are covered by the insurance. However, the insurance is also considered valid for completing assignments at other times, provided the assignment or activity concerned is included in the remote instruction.

The insurance is not valid when the student completes homework assigned by the teacher, or during other activities regarded as leisure time.

In case of an accident, the policyholder must file an accident report and confirm that the accident occurred in activities performed in accordance with the curriculum.

EVENTS

No events including more than 50 attendees are organised at Xamk until further notice. Events and meetings are arranged remotely whenever possible. Xamk’s graduation ceremony on 18 December 2020 will be held online only.

At events of less than 50 people, safe distances and good hygiene are observed. Event organisers may require the participants to wear face masks or other protection. If you are planning an event, contact Head of Security and Safety Jussi Jokivaara.

TRAVELLING OF STAFF MEMBERS AND SELF-QUARANTINE

Xamk follows the national guidelines and recommendations on travelling. If you arrive in Finland from a country subject to travel restrictions, you are advised to enter self-quarantine for 10 days following return to Finland.

Self-quarantine means that you avoid close contact with others whenever possible, and stay at home.

International work-related travel of Xamk staff is suspended until further notice.  In terms of domestic travel, remote meetings are preferred. Only absolutely necessary travel is allowed, observing the travel guidelines.

Visits to Xamk by foreign lecturers and guests should not be organised until further notice.

Further information

advice FOR STAFF

Work tasks permitting, all Xamk staff members will continue to work remotely until further notice. If the work tasks so require, it is possible to work part-time from campus. This should always be agreed on with the supervisor.

By making use of remote working arrangements, we want to prevent the offices from becoming too crowded. More specific guidelines for staff are available on Staff intranet, on the coronavirus guidelines page.

PREPAREDNESS AND COMMUNICATION AT XAMK

Xamk monitors the exceptional situation caused by the coronavirus pandemic and updates its guidelines as necessary.

The related activities and instructions are managed by the Management Team, under the leadership of Heikki Saastamoinen, CEO and President.

At Xamk, the development of the coronavirus epidemic is reviewed once a week, and based on this, the Management Team makes decisions on possible restrictions. We want to resume normal activities, with everyone present on campus, but only when it is safe.

Once the epidemic settles and the decision to return to campus is made, we will allow a four-week transition time for staff members to make the necessary teaching arrangements and timetables and for students to organise their daily living and schedules. This means that students and staff members will return to campus four weeks after the return decision.

Until further notice, Xamk issues information related to the coronavirus in the following ways:

  • by producing a news update (Staff and Student intranet, staff and student email) as necessary
  • by maintaining information and advice on the website and on Staff and Student intranet

An email address at korona@xamk.fi is available for Xamk staff and students. If you have a question concerning the coronavirus and Xamk’s activities, please send it to this address.  Representatives from different units process the incoming emails between 8.00 and 18.00, Monday to Friday. Effort is made to reply to the messages within 24 hours.

Please see the list below for other ways to request further information.

  • Staff members: contact your own supervisor
  • Students in Finland: follow Xamk news updates
  • Students abroad: contact the International Services
  • Teaching arrangements: contact your course teacher
  • Event arrangements: contact Head of Security and Safety

Media contacts: Heikki Saastamoinen, CEO and President, tel. +358 50 312 5151, heikki.saastamoinen@xamk.fi

 

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