Welcome to study at Xamk!

New student’s checklist

helps you to remember the most important things before the studies begin.

New student’s checklist

Information package for new students

is available here in electronic form (PDF file). You’ll get a hard copy of it in the beginning of studies too.

Information package

 

Admission results

Higher education institutions publish admission results gradually according to their own schedules. If you have access to My Studyinfo service (Finnish social security number and online banking codes with e-identification enabled, mobile certificate or an electronic ID-card needed), you can follow your results in real-time.

  • All results in the Joint Application, spring 2020 will be published by 5 June 2020.
  • At Xamk, the results will be published in April-May. The results are published gradually depending on the selection method (SAT test, entrance exam outside Finland, online exam) and degree programme.
  • You will receive a notice by email both from the Studyinfo.fi service and Xamk Admission Services, when you have been offered a study place at Xamk.

When all the results in the joint application have been published (5 June 2020), you will receive an email with a link to the admission results letter. This letter is sent to all applicants. The letter includes the admission results of all the study programmes you have applied to in joint application. You can see this information also on My Studyinfo service.

Students may be admitted from the waiting list until 3 August 2020 (Please note the change of date from 31 July to 3 August). Please note however that all study programmes do not use waiting lists and the amount of places on the waiting list may be limited.

If you have applied for a study place in Finnish and/or Swedish degree programmes in the second spring joint application (18 March to 1 April 2020), please check the information on admission results on our website in Finnish.

Notices of admission

You will receive a notice by email both from the Studyinfo.fi service and Xamk Admission Services, when you have been admitted to study at Xamk.

The email from Xamk Admission Services  includes the official admission letter that you can use as proof of your study place e.g. when applying for housing or a residence permit. You may receive either one of the emails first.

Confirming the study place and enrolling for the studies

There are two phases in confirming the study place: accepting the study place and enrolling as student.

If you have been asked to provide certificates about your qualifications, please also make sure all the required documents are uploaded on your application form on Studyinfo.fi.

 

1. Confirm or decline the study place offer and enrol as student through Studyinfo by 17 July 2020, 3 pm Finnish time (EEST).

Please note the change of deadline from 10 July to 17 July.

Accepting a study place is a binding choice, and you cannot cancel or change your choice later. When you confirm a study place bindingly, all the other higher education study programmes you have applied to in the joint or separate applications will automatically be cancelled.

Please also remember that if you don’t confirm the study place by the given deadline, you will lose the study place offer. You may also be required to confirm the study place sooner in order to qualify for the Early Bird scholarship at Xamk.

You may be admitted to more than one study programme you have applied to in Joint Application, spring 2020. Since the higher education institutions publish admission results gradually according to their own schedules, you may receive a notice of admission from different programmes at different times. You can confirm or decline the offered study place as soon as you have been notified of the admission.

Note however that you can only confirm one study place per academic term. This means that if you are accepted to several study programmes, you need to choose which place you wish to confirm. Please read more about the one place per term provision on Studyinfo.fi.

If you choose not to confirm the offered study place, you may still be admitted to other study programmes you have applied to if you have been placed on their waiting list and places become available later.

The email from Studyinfo.fi service that includes the link you need for confirming your study place, is sent automatically within 24 hours after the admission result has been published.

 

Help and instructions

Detailed instructions for confirming the study place electronically are available on Studyinfo.fi service.

If you cannot confirm the study place electronically, please contact the Admission Services at Xamk: admissions@xamk.fi.

2. Enrol as an attending or non-attending student when confirming the study place.

The link for enrolment appears on the screen after you have accepted the study place bindingly.

The deadline for the enrolment is 17 July 2020, 3 pm Finnish time, EEST (NB! Change of date from 10 July to 17 July). Please note however that if you are liable to pay tuition fees, your enrolment for attendance will be registered automatically after the fee has been paid (see instructions below).

You are granted a study right when you have been accepted as a student to Xamk and you have enrolled as an attending or non-attending student.

All students are required to enrol for attendance or non-attendance also during studies, it is done for all academic years during the enrolment periods given in the academic year timetable of Xamk. Academic year is the time between 1 August and 31 July.

 

Enrolment and tuition fees

  • The admission is conditional if you are liable for paying the tuition fee: you first confirm your study place and pay the tuition fee by the given deadline. Your enrolment for attendance will be registered automatically after the payment has been received at Xamk.
  • To qualify for the Early Bird scholarship at Xamk, you need to follow your personal deadlines given in the admission notice for
    • accepting the study place offer from Xamk within 7 days from the notice of admission, and
    • paying the tuition fee within 14 days from accepting the study place.
  • The Admission Services notifies you by email when the payment has been checked and the enrolment registered.

Do you want to postpone the beginning of studies?

It is possible to postpone the beginning of studies by confirming the study place and enrolling for non-attendance. You can enroll for non-attendance for the first study year for the following reasons only:

  1. You need to complete military service, civilian service or voluntary military service for women in Finland.
  2. You are on maternity, paternity or parental leave.
  3. You are unable to begin your studies due to illness or disability.

Instructions for non-attendance

3. Make sure you have uploaded the qualification certificates used for applying to your application form on Studyinfo.

Information about your qualifications used for applying is checked and the student selection is conditional until the check-up is complete. Qualifications are verified either from the national database in Finland or from the certificate copies submitted on the application form. The certificate copies are verified by checking them against the original certificates in the beginning of studies.

Uploading certificate copies on the application form

The certificates used for applying must be uploaded on the application form by 17 July 2020. Please note the change of date from 10 July to 17 July.

The certificate copy can for example be a photo you take of the certificate with your mobile. Please make sure the quality of the photo is sufficient and add the name of your qualification in the file name.

You can access your application form through My Studyinfo -service or through the link you received in the confirmation email after submitting your application. Upload your certificate copies in the “Certificates required in connection with student selection (UAS)” section on the application form. Please check the instructions below for information on what certificates are needed.

Certificate copies in Bachelor’s programmes

Many applicants may not need to submit certificate copies either because information about the qualification completed in Finland is verified from the national database or the certificate copies have been submitted already during the application period.

You don’t have to submit any certificate copies, if you have:

  • completed matriculation examination (yo-tutkinto) in Finland
  • completed vocational basic degree (ammatillinen perustutkinto) in Finland in or after 2017
  • completed vocational or specialised vocational degree (ammatti- tai erikoisammattitutkinto) in Finland in or after 2018
  • completed an IB, EB or RP/DIA diploma, or an applicable qualification outside Finland and submitted the documents during the application period.

If you don’t have any of the qualifications listed above, please upload one of the following certificates to your application form:

  • general upper secondary school syllabus (lukion päättötodistus) completed in Finland
  • vocational basic degree (ammatillinen perustutkinto) completed in Finland before 2017
  • vocational or specialised vocational degree (ammatti- tai erikoisammattitutkinto) completed in Finland before 2018
  • post-secondary level vocational degree (opisto- tai ammatillisen korkea-asteen tutkinto) based on old educational system in Finland
  • IB, EB or RP/DIA diploma completed during spring 2020 (final certificate by 15 July, IB: transcript of grades)
  • applicable qualification completed outside Finland during spring 2020 (final certificate by 15 July or date agreed with Admission Services)
  • If the certificate is not originally written in Finnish, Swedish or English, an official translation of it is also required. Official translation should be confirmed with the signature and stamp of an authorised translator.

Certificate copies in Master’s programmes

Higher education degrees are verified either from the national database or from the certificate copies submitted during application period. If you have applied with a degree completed outside Finland, your eligibility for the studies has already been confirmed and you don’t have to submit any certificate copies now.

If you applied with a degree completed in Finland, please upload your employment certificates on the application form:
  • The employment certificates must cover at least two years of work experience in a relevant field after completing your higher education degree.
  • As a relevant field is regarded both the field being applied to and the field of the previous higher education degree.
  • The work experience can be accumulated as from the date of award of the final degree certificate and obtained no later than 31 July 2020.
  • If you have plenty of relevant work experience, it is enough to submit certificates that cover the minimum requirement for work experience for Master’s degrees (2 years/24 months).
  • If the certificate is not originally written in Finnish, Swedish or English, an official translation of it is also required.

The employment certificate must include the exact time for beginning and end of the employment, contact information for the employer, tasks and work hours in case the employment has been part-time. If the employment still continues, a temporary employment certificate needs to be provided.

 

Entering Finland

Residence permit

Non-EU/EEA students need a student residence permit. You can begin the student residence permit application online at Enterfinland.fi. Remember that you must personally visit a Finnish embassy or consulate as part of this process. Start your residence permit process as soon as possible, carefully following the immigration authorities’ instructions and regulations, so that you can receive your permit in good time before your studies begin!

You can find detailed information and advice on the residence permit requirements and procedures on the Finnish Immigration Service (Migri) website.

NB! Missions of the Finnish Ministry for Foreign affairs have interrupted the receiving and processing of residence permit applications on 19 March 2020, due to the coronavirus pandemic (COVID-19).

While abroad, you can still submit your application through the Finnish Immigration Service’s Enter Finland online service. Your application will be accepted for processing once the exceptional arrangements are no longer in effect and you have identified yourself.

Please follow the Finnish Immigration Service’s Corona page and their page on effects of the coronavirus outbreak on customers who are abroad for further updates.

You can also follow Studyinfo’s COVID-19 information page for further updates.

Step-by-step guide for starting your immigration process during COVID-19 outbreak:

  1. Prepare for the application by checking you have all the necessary attachments and information before you begin.
  2. Create your user account in Enter Finland online service
  3. Fill in the application form for student residence permit carefully and accurately. Also attach all the required documents. This will help the Immigration service when they will process your application later.
  4. Please follow the bulletins issued by the Ministry for Foreign Affairs on the ministry’s web page. Book a time for identification immediately when the Ministry for Foreign Affairs has announced that the exceptional arrangements are no longer in effect. You can find a list of Finland’s embassies and other missions online.
  5. Pay and submit your application
  6. Visit the selected authority to identify yourself
  7. Follow the processing of your application

 

EU Citizens

If you are a citizen of an EU country, Iceland, Liechtenstein, Norway or Switzerland, you don’t need a residence permit to enter Finland. Please see information about the EU citizens registration procedure on Finnish Immigration Service website https://migri.fi/en/i-am-an-eu-citizen.

Instructions on travelling

Entry regulations and self-isolation upon arrival

It is good to note, that many countries continue to restrict inbound passenger travel, and that exceptional visa regulations, for example, may be in force. Check updated entry regulations from the authorities of the country of your travel destination.

Persons arriving in Finland from abroad must restrict non-essential close contacts and self-isolate for 14 days. Please find here the Instructions for passengers arriving in Finland by Finnish Institute for Health and Welfare (PDF).

Travel arrangements and insurance

We highly recommend you to make the travel arrangements as late as possible to avoid any situations which might cause extra costs to you. You are always recommended to take out a comprehensive travel insurance. It is particularly important now that you make sure your insurance policy provides sufficient coverage.

Special arrangements for studies in autumn 2020

Due to the uncertain situation with Covid-19, some degree programmes at Xamk will have special arrangements during the autumn semester: the semester will start remotely on August 24, 2020 and face-to-face lessons are planned to be offered from October 26, 2020 onwards. This means that students in these degree programmes study online until October 26 even if they already live in Finland. The special arrangements apply to the following degree programmes:

  • Degree Programme in Digital International Business, Kouvola Campus
  • Degree Programme in Information Technology, Mikkeli Camps
  • Master’s Degree Programme in International Business Management, Kouvola Campus

Studies in the Degree Programme in Game Design begin as planned (on campus) but due to the prolonged residence permit process, students can start the studies online while waiting for their residence permits.

Please check the instructions for your programme below.

Programme-specific information

Bachelor's Programmes on Kouvola Campus

Time, place and other instructions for beginning the studies in Kouvola: Digital International Business, Game Design

Bachelor's Programmes on Mikkeli Campus

Time, place and other instructions for beginning the studies in Mikkeli: Environmental Engineering, Information Technology, Wellbeing Management

Master's Programmes on Kouvola Campus

Time, place and other instructions for beginning the studies in Kouvola: International Business Management

Studying at Xamk

Information about study right

Right to study

The University of Applied Sciences (UAS) studies are regulated by the University of Applied Sciences Act and Decree defining e.g. the right to study and the enrolment for attendance and non-attendance (Act 932/2014/§ 28-30).

You have a right to complete the studies leading to a UAS degree according to the guidelines stipulated in the degree programme and its curriculum, as well as in the degree regulations.

The regular study time is determined by the extent of the degree. The notified time of non-attendance that is in accordance with the regulations explained before will not be included in the maximum time of taking the studies.

Extent of the degree Regular study time Time of study right
240 cr 4 years 5 years
210 cr 3,5 years 4,5 years
90 cr 3 years 4 years
60 cr 2 years 3 years
Double degrees based on DD agreement regular study time + 1 year

Certificate on the study place

You can use the admission letter sent from Xamk by email as a certificate of your study place.

 

Losing the right to study

If you have not enrolled for attendance or non-attendance or do not deliver the required documents proving the legal grounds for your non-attendance by the set deadline, you lose your right to study.

A student who has failed to enrol, has a right to apply for restoration of study right from the Director of Education for the study programme. It is not possible to restore the study right if the student’s study time has ended. There is a handling fee in the amount of 50 euro collected for processing the application (Council of State Decree 1440/2014 § 3). The application is handled after the fee has been paid.

If you have not completed the studies in the given time, you lose the right to study, unless the UAS for a particular reason extends your time for completing the degree.

Getting the username for Xamk services

If you have online banking codes from a bank in Finland, you can get Xamk username by logging in to the authentication service before the studies begin. The username for new students is available in the service from 3 August onwards (within appr. 1-2 working days after the student has confirmed the study place and enrolled as an attending student).

The service uses online banking codes from a bank in Finland for authentication and to activate your Xamk username you need to change your password there. While applying for the username you also accept the network rules.

Please write down the username you get from the service.

If you start changing the password in the service, you have to follow the procedure until the end. In case you face problems either in authentication or in creating your own password, please try again later. If it still will not succeed, you can create a service desk help request at xinfo.xamk.fi.

Bring the details (username &password) of your user account with you when you come to start your studies. You will need them to be able to log in to our services and systems.

Requirements for your new password:

  • the password must be at least 10 characters long (max 15 characters)
  • use large and small letters, numbers and/or special characters like: !:;)(?=+@*-#

Please do not use:

  • your own name
  • date of your birth or the rest of your Finnish personal ID
  • ä, ö, or å letters
  • previous passwords

NOTE! Some special characters could cause log in problems!

In case you do not have online banking codes from a bank in Finland and cannot access the authentication service, you will get your username from the student affairs office (after 3 August).

Access to Student intranet with your username

With the username you can access Student, the intranet for Xamk students, at https://student.xamk.fi. During the studies all news, instructions and other information is provided for students through the intranet service. You will receive more information about the service in the beginning of studies but it’s possible to start familiarising yourself with it already in advance. You can also download a mobile app called Tuudo for free from the app store of your phone and login with the username.

Applying for a student card

After receiving your username and password, you can order a student card by becoming a member in the Student Union Kaakko. Submit the membership application through Kaakko website. You need your student number for the application, please find instructions for it below. The student card can be used for many purposes: it is your library card, payment card for student priced lunch and card for logging in to the printer/scanners on campus.

This is how you find your student number: Log into Peppi service at https://opiskelija.peppi.xamk.csc.fi > Open your profile by clicking your name on the top right corner of the page > Settings > Student number is the number sequence of 7 numbers given on the top of the page after your own name, e.g. 1800123.

Bring your own device

Students primarily use their own devices like laptops in the studies. There are given recommendations for the device and support available also before the studies begin. Please find more information on Xamk BYOD policy here.

Student Union Kaakko

Student Union Kaakko is present on all four campuses of South-Eastern Finland University of Applied Sciences: Mikkeli, Savonlinna, Kouvola and Kotka. Any member of Student Union Kaakko may apply to become an active operator in the student union. The work to promote and support student life is important and interesting – if you would like to join, keep your eyes and ears open year-round so that you will not miss the application process.

Joining student union as a member is the official and for this reason the recommendable way to receive the official student statement and student card, which gives you access to numerous student discounts and makes your life much cheaper and easier in Finland. The student card also works as a smartphone app (android and IOS) under the app called slice.fi.

The undertakings specified in the Universities of Applied Sciences Act will continue to be the most important responsibilities of the student union: it acts as a link between its members, promoting their social and intellectual objectives and efforts, as well as their objectives related to studies and students’ position in society. For its part, the student union prepares students for an active and critical citizenship and promotes social awareness. South-Eastern Finland University of Applied Sciences has various bodies and steering groups that include representatives from Student Union Kaakko.

Study guide

Curricula and content of studies in the degree programmes

Find out more

Bring your own device

Students primarily use their own devices like laptops in the studies. There are given recommendations for the device and support available also before the studies begin.

Find out more

Studying at Xamk

See e.g. the academic calendar with schedule for tuition and holiday periods 2020-2021

Read more

Accommodation

Degree students arrange housing themselves prior to their arrival in Finland, Xamk cannot offer accommodation for students.

Most of the student residences have the basic furniture including bed, desk, chair, and table and benches in the kitchen. Make use of all the second hand shops available for other things you will need: mattress, pillow, blanket, dishes etc!

See more info on student housing and travelling to the campus cities on the programme-specific info pages

 

Tuition fees and scholarship scheme

Your liability for paying the tuition fee has been checked in the application process. The tuition fee is to be paid by the deadline for confirming the study place according to instructions given in the admission letter.

The scholarship scheme at Xamk is based on student’s progress in studies. You can find more information about the fee and scholarship policy from www.xamk.fi/tuition-fees.

 

 

Funding your studies

Financial aid for Finnish students

Information about Kela financial aid for students: in Finnish / in English

  • The period for the financial aid at Xamk is 9 months/academic year (September-May). You have a limited amount of financial aid months at your use. The amount depends on the extent of the degree and if you have received financial aid for higher education studies before. You can apply for the financial aid with one application for the regular study time. Xamk financial aid advisors help students in matters related to Kela financial aid (contact: opintotuki@xamk.fi).
  • If you are not a Finnish citizen and have come to Finland for study purposes, the general rule is that you cannot get financial aid from Finland. The eligibility criteria for financial aid from Kela is available on their website (Financial aid for foreign students).

General housing allowance

  • Students are eligible for general housing allowance on the same terms as everyone else. Find out more from Kela website: in Finnish / in English

Information on the adult education allowance (aikuiskoulutustuki): in Finnish / in English

If you are unemployed or about to lose your job in Finland, consult your TE services office for information on the possibility for independent study supported by unemployment benefit. Find out more on TE-services website in Finnish / in English

The cost of living

Students have to pay for their own living expenses (including food, accommodation, clothing and social activities) and costs for books and other study material.

When planning your studies in Finland it is important to know the costs for the living and studying and to arrange sufficient funding for your studies.

Costs for basic necessities per month are estimated to be:

  • housing (student apartments) appr. EUR 300-400
  • lunch (canteen on campus) EUR 60
  • self-cooked food EUR 100
  • books and material EUR 40
  • incidental expenses EUR 90
  • Total EUR 590-690

In addition, costs per month for clothing, travelling, commuting or social activities should also be considered. An average Finnish student spends a total of EUR 600-800 monthly.

Working while studying

In the full-time studies there are requirements for presence on lectures and other practical study methods daytime, during weekdays. Though students may work part-time during the studies, one is not advised to plan the personal finances on it. Finding a part-time work may be difficult, especially without knowledge of the Finnish language.

Students with a residence permit for studies have a limited right to work during the academic year, see Finnish Immigration Service website for more information: http://migri.fi/en/studying-in-finland . Also then the main purpose of the stay in Finland is studying and making progress in the studies.

Friend Family Programme

Programme offers international degree students the opportunity to get to know Finland and Finnish culture, language and lifestyle through local families and their everyday lives​.
It is based on mutual understanding and voluntariness between the student and the family. The aim of the programme is to promote internationality and the knowledge of different cultures.

What do we expect from the student?​

  • Commitment to the program​me
  • Student is initiative and eager for getting to know Finnish culture
  • Student is responsible for his/her own life (studies, any payments, housing, free time hobbies and other things)​

What to do with the family?​

  • The best way to get to know Finnish culture is to spend time with the family
  • You can decide together what kind of activities you would like to do together according to your schedule and resources
  • The most important thing is common time with the friend family

You will learn more about our Friend Family Programme in the beginning of studies.

Start building your career in Finland

Career planning is a continuous process that helps you manage your learning and development. This is a model for international students starting their studies and heading for employment in Finland.

This model helps you better understand the study path in the Finnish universities of applied sciences and guides you to working life in Finland.

We hope this model is a useful tool during your studies in Finland!

 

For more information, please see www.xamk.fi/kilkaseng.

Share This